Northrop Grumman Innovation Systems Careers

Sr. Administrative Assistant

Promontory, UT
Administration-Non exempt

Job Description

Job ID: SM20180210-47922

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people’s lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation’s history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they’re making history.

Northrop Grumman Innovation Systems designs, builds and delivers space, defense and aviation-related systems to customers around the world. Our main products include launch vehicles and related propulsion systems; missile products, subsystems and defense electronics; precision weapons, armament systems and ammunition; satellites and associated space components and services; and advanced aerospace structures.

We are currently seeking Sr. Administrative Assistant to support our NASA Programs team at our Promontory, UT facilities.

Job Description:

The Sr. Administrative Assistant in the Propulsion Systems group, provides a critical role in providing the organizational and administrative support required for the effective operation in the NASA Programs group.

The primary responsibilities of the position include but are not limited to:

  • Write and distribute email, correspondence memos, letters, faxes and forms

  • Assist in the preparation of regularly scheduled reports

  • Answers and directs incoming calls

  • Arranges travel, prepares and submits expense reimbursement reports

  • Schedules meetings and arranges for catering

  • Deals with a diverse group of internal employees and external customers

  • Orders and maintains office supply inventory

  • Creates and keep current filing and logging systems

  • Provides general support to visitors and customers

  • Liaise with executive and senior administrative assistants to handle requests and queries from Senior Directors and Vice Presidents.

  • Schedules meetings and arranges for catering

  • Manages multiple Outlook calendars

  • Produces and edits correspondence and presentations

  • Independently coordinates and manages a variety of projects

  • Other duties as assigned

  • Builds working relationships with a diverse group of internal employees and external customers

Basic Requirements:

  • Minimum of 4 years of experience as an administrative assistant

  • Strong written and oral communication skills

  • Strong computer skills including working knowledge of Word, PowerPoint, Excel, Outlook and use of the Internet.

  • Ability to learn new programs and databases.

  • Ability to exercise discretion and respect confidentiality concerning employee information and company records

Competencies for Success:

  • Strong written and oral communication skills

  • Must possess a high level of initiative

  • Excellent time management skills and the ability to prioritize work

  • Ability to adapt to a changing environment

  • Must be organized and detail-oriented.

  • Ability to work well independently and as part of a team.

  • Ability to effectively handle multiple tasks.

  • Must be customer focus oriented

  • Must be able to work amicably with a diverse work force


  • HS diploma or equivalent and 4 years experience; or a combination of education and experience (education will be verified)

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

Job Type: Full Time
Desired Travel: less than 25%
Years of Experience: 3-5 Years
Education: High School/GED
Expertise: Administrative
Group: Flight